ATTENDANCE AND PUNCTUALITY POLICY

GOLFTYN C.P. SCHOOL

 

ATTENDANCE AND PUNCTUALITY POLICY

 

Golftyn C.P. School seeks to ensure that all its pupils receive a full-time education which maximises opportunities for each pupil to realise their true potential.

The school will strive to provide a welcoming, caring environment, whereby each member of the school community feels wanted and secure.

All school staff will work with pupils and their families to ensure each pupil attends school regularly and punctually.

The school has established an effective system of incentives and rewards which acknowledges the efforts of pupils to improve their attendance and timekeeping and will challenge the behaviour of those pupils and parents who give low priority to attendance and punctuality.

To meet these objectives Golftyn C.P. School will establish an effective and efficient system of communication with pupils, parents and appropriate agencies to provide mutual information, advice and support.

WHOLE SCHOOL POLICY FOR SCHOOL ATTENDANCE – AIMS

 

  1. To improve the overall percentage of pupils at school.
  1. To make attendance and punctuality a priority for all those associated with the school including pupils, parents, teachers and governors, the Headteacher and IWO are responsible for ensuring the consistent implementation of standardised attendance codes and the authorisation of pupils absences.
  1. To develop a framework which defines agreed roles and responsibilities and promotes consistency in carrying out designated tasks.
  1. To provide support, advice and guidance to parents and pupils.
  1. To register pupils am/pm using electronic software.  (Each teacher will register their pupils directly using SIMS on PC’s in their classrooms from September 2007.
  1. To develop a systematic approach to gathering and analysing attendance related date.  The secretary/assistant secretary is responsible for ensuring attendance data recorded by the electronic software package is correct and the systems are included within their attendance policy.
  1. To further develop positive and consistent communication between home and school.
  1. To implement a system of rewards and sanctions.
  1. To promote effective partnerships with the Inclusion Welfare Service and with other services and agencies.
  1.  To recognise the needs of the individual pupil when planning re-integration following significant periods of absence.
  1.  All Primary Schools provide attendance data to the LEA weekly via remote downloads.

To Improve the Overall Percentage Attendance of Pupils at School

 

  • Apply Whole School Attendance Policy consistently.
  • Establish and maintain a high profile for attendance and punctuality.
  • Relate attendance issues directly to the school’s values, ethos and curriculum.
  • Monitor progress in attendance measurable outcomes.

To Make Attendance and Punctuality a Priority for All Those Associated with the School Including Pupils, Parents, Teachers and Governors.

 

  • Use staff/school handbook, prospectus, WAG guidance.
  • Produce reports for governors and parents notified termly about their child’s, class and school average attendance, this will be RAG coded.
  • Highlight importance of attendance at Induction Evenings (Nursery, Reception and Year 3).
  • Produce newsletters.
  • Discuss attendance issues with Inclusion Welfare Officer/Pastoral staff evaluation meetings and/or in relevant staff meetings (e.g. attendance review meetings).
  • Celebrate attendance awards in whole school assemblies.

To Develop a Framework Which Defines Agreed Roles and Responsibilities and Promotes Consistency in Carrying out Designated Tasks. 

  • Maintain unambiguous procedures for statutory registration.
  • Encourage parents to inform school of absences on first day.
  • Ensure clearly defined late registration procedures.  Register closes after ten minutes.
  • Respond swiftly to lateness (in respect of both pupils and parents).
  • Headteacher/Secretary meet regularly with Inclusion Welfare Officer to review attendance and punctuality.
  • Have clear procedures prior to referral to the Inclusion Welfare Officer.
  • Review attendance regularly.
  • Be familiar with the Inclusion Welfare Officer’s referral and recording system.

To Provide Support, Advice and Guidance to Parents and Pupils

 

We will look to take advantage of every opportunity to highlight the importance of regular attendance at school. These opportunities may arise in:

  • PSE
  • Assemblies
  • Meetings (Attendance Strategy Meetings)
  • Staff talking to pupils/parents
  • Public support offered by school – including home visits by IWO.
  • Improved communication with parents e.g. when parents ring in.  Absence request form by ‘phone.
  • Highlight pupils whose attendance/punctuality is causing concern prior to visit by IWO.
  • Provide accurate and up-to-date contact information for parents.
  • Involve parents from earliest stage having identified problem with attendance.

To Further Develop Positive and Consistent Communication between Home and School

 

  • Promote first day absence contact.  (Phone call).
  • Make full use of computer generated letters (see examples).
  • Promote expectation of absence letters/phone calls from parents.
  • Encourage all parents into school to discuss any problems that may be leading to low attendance/lateness.

To Implement a System of Rewards

 

  • A class with 100% attendance record for a whole week will get 10 minutes extra play the following week, supervised by the Headteacher.
  • Pupils with 100% attendance record for the whole term will be presented with a “100% Attendance” sticker in the whole school assembly.
  • The class with best attendance record for a whole term will receive the ATTENDANCE CUP to keep in their classroom for a term.  This is presented in a whole school assembly.
  • Pupils with a 100% attendance record for the whole year will receive a 100% Attendance Certificate at the end of the school year (see caps in appendices).
  • The IWO has instigated a monitoring system for attendance and punctuality.  She will come into school over a period to record and reward attendance and punctuality for a week.  This is carried out with each class over the school year.
  • Attendance figures are reported at every governors meeting and are included in the Headteacher’s Report to governors termly.

To Recognise the Needs of the Individual Pupil When Planning Reintegration Following Significant Periods of Absence

 

  • Be sensitive to the individual needs and circumstances of returning pupils.
  • Involve and inform all staff of reintegration process.
  • Involve parents as much as possible.
  • Agree timescale for review of reintegration plan.
  • Include Inclusion Welfare Officers, parents and pupil in reintegration plan and reviews of the plan.

REGISTRATION (INCLUDING LATENESS)

 

  • Registers are taken at the beginning of the morning session and afternoon session.
  • Teachers will register the children directly onto the SIMS application in their classroom.
  • Lateness is defined as an arrival after 9.00am. Pupils will be recorded as late in Pupil Record Book and be given Code L code on Register.
  • If a pupil arrives after 9.30a.m. then the late is recorded as U
  • The school takes the opportunity to promote the Curriculum Cymreig during registration.

AUTHORISED/UNAUTHORISED ABSENCE

IT IS FOR THE SCHOOL TO DECIDE WHETHER AN ABSENCE IS DEFINED AS AUTHORISED / OR UNAUTHORISED O.

  • All absences should be explained by a letter or by ‘phone call from the child’s parent/guardian.
  • Any unexplained absences should be followed up with a letter home to parents  AFTER TWO WEEKS (see example in appendices).
  • ABSENCE WILL BE AUTHORISED FOR THE FOLLOWING REASONS:-

Sickness

Medical (Dental) appointments

Days of religious observance

Exceptional family circumstances

Reasons agreed with the Headteacher

  • HOLIDAYS

The school allows up to 10 days holiday to be authorised.

UNATHORISED ABSENCES

Absence from school will not be authorised for:-

Shopping

Haircuts

No uniform

Looking after younger siblings

Birthdays

Minding the house

If in doubt please see the Headteacher who will also seek further guidance, if necessary from the IWO.