GOLFTYN CP SCHOOL
PRIVACY NOTICE FOR PARENTS AND GUARDIANS
Privacy Notice
How we use your information
Where necessary we use personal information to:
- Provide education and support services
- Administration
- Maintain our accounts and records
- Fundraising
We collect and use the following types of information
- Name & personal details including contact details
- Family & life style
- Financial Details
- Student records
- members of school boards
- donors or potential donors
- Visual images, personal appearance and behaviour
We may also collect and use the following special category information
- Physical or Mental Health
- Racial or ethnic information
- Religious or other beliefs
- Trade Union Membership
- Offences or alleged offences
We collect this information from
You or Partner organisations such as Flintshire County Council
Where necessary or required we may share information with (only the minimum personal information will be shared)
- Education training and examining bodies
- School staff and the Governing Body
- Family, Carers and associates
- Healthcare professionals
- Social and Welfare Bodies
- Local Authorities
- Welsh Government
- Police Forces
- Courts
- Business Associates
- Financial Organisation
- Security Organisations
- Press and Media
Transfers
Information is not transferred out of the Country however some information may be stored on Cloud Servers based in the EEA
The Lawful Basis for collecting information
Information is collected on the basis we have a legal obligation to provide an education service (Article 6(1)(b) General Data Protection Regulation
The task we carry out is a Public task in the Public Interest
Article 6(1) (e,)
Fundraising Activities are carried out
With your consent
Article 6(1)(a)
Or where we have a legitimate interest
Article 6(1)(f)
We apply the following principles where we use personal information
(a) processed lawfully, fairly and in a transparent manner
(b) collected for specified, explicit and legitimate purposes (‘purpose limitation’);
(c) adequate, relevant and limited to what is necessary
(d) accurate and, where necessary, kept up to date
(e) kept in a form which permits identification of data subjects for no longer than is necessary
(f) processed in a manner that ensures appropriate security of the personal data
Your Rights
The Regulation recognises 8 rights dependant on the lawful basis for processing
- Right to be informed
- Rights of access
- Right to rectification
- Right to erasure
- Right to restrict
- Right to Portability
- Right to object
- Rights over automated decision making & profiling
This notice forms part of your right to be informed.
Where information is used under Public Task you have the right to be informed, the rights to object a rectify
Under Consent all 8 rights are valid
How long do we keep your information?
We only keep your information as long as necessary. Education Records are transferred to other schools when necessary. All information is retained in accordance with the IRMS toolkit for schools www.irms.org.uk
Data Protection Officer
Welsh Government Cathays Park CARDIFF CF10 3NQ |
Information Commissioner’s Office
Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF |
|
Email
Data.ProtectionOfficer@gov.Wales |
Wales helpline: 029 20678400
www.ico.gov.uk |
|
Golftyn CP School Data Protection Officer
David Bridge GDBR Consultancy Ltd david@gdbr.co.uk |
Nicola Cooper
Head Teacher Golftyn CP School |